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COMMONLY ASKED QUESTIONS
Click each category to view answers
ASPRING TRANSACTION COORDINATORS
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ASPRING TRANSACTION COORDINATORS
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Do I need a real estate license?
-Depends on the state! Check your state's real estate board to see what's required.
How much does it cost to start a TC business?
-Start up costs will depend on your unique model, market and value.
I want to start a TC business but where do I begin?
-Go to thebesttcever.academy.
REAL ESTATE AGENTS
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REAL ESTATE AGENTS
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What services are available?
-Review the contract/listing agreements for completion and acquire missing attachments/documents
-Send a copy of the ratified contract and all addenda to all transaction parties
-Schedule inspections
-Track delivery of the EMD
-Process and submit vendor requested intake forms
-Order the Home Warranty
-Order and ensure delivery of association documents
-Coordinate walk-thru and settlement
-Request the ALTA/CD from the Title Company for the agent to review
-Confirm the appraisal is ordered and scheduled, request the commitment letter
-Track contingency deadlines
-Prepare addenda to be sent out by the agent or send with agent approval
-Setup signatures and initials on necessary documents for agent distribution
-Deliver addenda to necessary parties (title, lender, other agent, delivery addresses, etc)
-Obtain Utility Information and send this information to buyers
-Submit all contract documents along with the executed Settlement Statement to your brokerage after settlement
-MLS input (draft public remarks)
-Coordinate staging, photographers
-Collect and enter showing instructions
-Add captions to listing photos
How do I submit a contract or listing?
-Log in to opentoclose.com
How do I use opentoclose?
-Click here to watch a video
BUYERS & SELERS
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BUYERS & SELERS
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Who is response for which tasks in my real estate transaction?
Real Estate Agent
- Arrange and conduct property viewings for potential buyers, or renters
- Provide information about the property and address any questions or concerns
- Manage negotiations
- Offer guidance on contract related questions (changes or interpretation)
Loan Officer
- Assist with loan applications
- Request and collect documentation for the underwriter
- Offer guidance on loan products
Settlement Agent
- Collect and hold the earnest money deposit
- Prepare legal documents per local and state regulations
- Perform title examination
- Facilitate the purchase of title insurance
- Coordinate closing
- Facilitate the disbursement of funds
Transaction Coordinator
- Coordinate inspections
- Coordinate showings
- Document preparation and tracking
- Property changes and updates
When is the best time to activate or terminate utilities?
-The best time to schedule utilities for a new home is ideally a 2-3 business days before your move-in date.
-It's advisable to arrange for utilities to be canceled by the end of the day on closing day, as sellers are responsible for providing utilities until the buyer completes their walk-through which may occur just before closing. I suggest confirming this with your real estate agent for verification.
Who do I contact to cancel or change an appointment, inspection or closing?
-Notify your real estate agent and send an email to transactions@thebesttcever.com and/or text to 914-222-3357
Best method of communication?
-email: transactions@thebesttcever.com and/or text to 914-222-3357
WHY DO AGENTS LOVE US?
Our agent portal streamlines transactions from contract to close, providing 24/7 access to documents, notes, and tasks. Every buyer and seller receives an introductory call within two days of submission. No guesswork—just complete transparency for agents and clients.
WHAT AGENTS & TCs ARE SAYING!
Read what our customers have to say about their experiences with our products and services.



Digital Products
Check out our array of Digital Products for Transaction Coordinators, designed to streamline your workflow, enhance productivity, and elevate your service delivery. Our digital tools and resources are tailored specifically for transaction coordinators, offering everything you need to manage transactions smoothly and efficiently.
Organized Chaos
How to Handle a Real Estate Deal When Things Go Sideways
Posted on
As experienced Transaction Coordinators, we specialize in managing real estate deals—especially the tricky ones. Our job is to help you stay focused on growing your business while we handle the details.
Need help navigating a challenging transaction? Schedule a business strategy session and let’s get your deal back on track! 💼✨
When chaos strikes, remember: you’ve got this, and we’ve got your back! 💪🏾
Top 5 Mistakes to Avoid as a Real Estate Professional
Posted on
Avoiding these common pitfalls can elevate your real estate career and set you apart from the competition. By staying organized, prioritizing communication, and maintaining strong relationships, you’ll build a reputation as a reliable and successful agent.

Business Hours
Mon - Fri, 9am - 4pm
Saturday, 9am - 1pm
Sunday & Federal Holidays, Closed
Questions? Text 914-222-3357
Quick links
Contact
danielle@thebesttcever.com
914-222-3357
About us
Seamlessly managing every detail behind the scenes.